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ECC Policies


In case of severe weather, the ECC will follow this procedure: If Ann Arbor Public Schools close, ECC will open at a delayed start of 10:00 am, no enrichment classes will be held

If it has been determined that conditions are not safe for staff or children to travel, the JCC will close for the day and announcements will be made on local radio and televison stations. In addition, school closings will be listed on and These days are considered acts of nature and no tuition adjustments will be made.

Arrival and Departure

Anyone entering the JCC building will be asked to show picture identification by our Security Guard. Parents will be issued an identification card upon enrollment and will be required to show that upon entry. Children may be released to other adults only if that adult's name is on the authorized pick-up list or permission has been given in writing by a parent. A driver's license or other picture ID will be requested by staff. Please inform your designated pick-up person of our identification requirement.

Outdoor Play

An important part of our daily program is outdoor play. We go out to play during all seasons. The children get many benefits from the fresh air and exercise. This is the time for them to develop their gross motor skills by running, jumping, climbing, and riding tricycles.

All children are expected to go outside. If children are too ill to play outside, they are too ill to be at the JCC. If there is a medical exception, please bring a doctor's note of explanation.

During sunny warm weather, it is recommended that parents both leave sunscreen in their child's classroom and apply an all-day waterproof sunscreen to their child in the morning. The sunscreen left in the classroom will be used for "touch-up" on especially vulnerable areas (ears, nose).

Guidance Policy

The ECC uses a problem-solving approach to potential discipline issues. When children find themselves in difficult situations our staff has an opportunity to teach them how to solve their own problems. When children have the opportunity to work through difficult situations they are able to see how things work. They will also begin to see things from more then one perspective and develop self confidence. Teachers are encouraged to interact with children rather than manage them. When teachers notice a problem situation they will sit down with child or children, give children a chance to use their own problem-solving skills. If other children are involved they will refer one child to another, listen to conflicting viewpoints and calmly assist with unresolved problems.

Food & Nutrition

The ECC provides a morning and afternoon snack to the children.  In addition, cereal and milk are provided for children arriving before 8:15 a.m. Parents must send a dairy lunch (nut free) with their child if they are in the full day program or the morning half-day program. Milk will be provided by the JCC. Cold packs are recommended for lunch boxes to keep perishable items cold (except in the Bunny, Lamb, Duck, and Zebra Rooms).

The JCC is a dairy building. All lunches brought to school should be dairy food. NO MEAT LUNCHES ARE PERMITTED this includes using meat products in the cooking of foods (example using chicken broth to cook rice). The ECC purchases items that are labeled as kosher.

We recognize the importance of carefully supervising children with food allergies. Parents should notify staff members of any allergies. Due to the danger posed to those who have nut allergies, NO NUT PRODUCTS ARE PERMITTED in the ECC. Snacks at the ECC are nutritious and fun. Children frequently help prepare and serve snacks and are encouraged to develop an interest in healthy foods.

Mother's Milk, Formula, and Baby Food

Licensing requirements for formula and food for Infants and toddlers are as follows:

a. Formula must be prepared at the child's home and placed in an assembled bottle unit before being brought to the center.

b. Formula, milk, and perishable foods needing refrigeration, must be refrigerated. Formula must not be stored longer than 24 hours after opening. Foods must be covered and labeled as to the contents, date of opening, and the specific child for whom its use is intended. Foods other than formula must be used or discarded within a 36-hour period of opening.

c. Each bottle and nipple supplied by a parent must be used for a single feeding only and then returned to the parent.

d. Formula and milk left in a bottle at the end of a feeding must be discarded.

e. Breast milk needs to be brought in frozen and should be stored in a bottle liner with the name and date on the liner.

Diapering & Toileting

Disposable diapers, wipes and ointments are to be provided by parents and replenished periodically. Diapers are checked regularly and will be changed when soiled or wet.  Diapering will be done in a designated diapering area which will, be cleaned before and after each change with a bleach solution.

Toilet training will be planned cooperatively between the parent and the child's primary care giver so that the toilet routine established is consistent between the child's home and the Center.


If your child becomes ill at school, he/she will be sent home. Your emergency card must include current information about where parents can be reached and the person(s) authorized to pick the child up in case of illness. The following are guidelines for determining whether or not your child should stay home:

Fever: Fever is defined as a temperature of 100 or higher, as measured with a digital thermometer under the arm. Children should not return to the center until fever is no longer present for 24-hours, without the use of fever-reducing agents such as Tylenol, aspirin or ibuprofen. Exceptions to this rule may be made in certain instances where the child's doctor has cleared him/her to return to the ECC.

Vomiting: Keep your child home until symptoms disappear or your doctor decides he/she can return to the ECC without danger to himself/herself or to the other children and staff.

Frequent loose stools with other evidence of illness: such as loss of appetite, fever, abdominal discomfort or vomiting. Children should be kept home until symptoms disappear or your Doctor decides he/she is well enough to return to school.

Pink-eye and like diseases: Red eye with puss discharge is highly contagious! Keep children home until symptoms disappear or the doctor decides the child can return to the ECC.

We urge you to observe your child and not to bring him/her to the ECC when an illness appears to be starting or is in progress. Parents who rely on the ECC for child care while they work/study, etc. are encouraged to develop networks so that they will have "emergency backup" child care when needed. Please come quickly when we call to inform you that your child is sick, as we will keep sick children in the office until picked up by a parent or guardian. If a child is sent home for a possible contagious illness, a note from your doctor stating that your child is no longer contagious must be brought to the ECC when your child returns. Children should return only when they are well enough to participate fully in the program. If an antibiotic has been prescribed for a contagious condition, your child must be on the antibiotic at least 24 hours before returning to school.

Communication between Parent and School

Communication between the Center and parent is an important part of forming a partnership. When communication is a two-way channel strong partnerships are formed and your child will really benefit.
Messages for teachers should be in the written form. Spoken messages are easily forgotten, misinterpreted or misdirected.
Throughout the year, parents and teachers will have information to share about children, school and family. A change of routine at home or at the Center, conflicts with another child, or a particularly amusing anecdote may all warrant a brief conversation. It is important to discuss these topics when all children are out of ear-shot. If a teacher is unable to leave her group at drop-off or pick-up time, you may call the front desk to leave a message and a teacher will return your call as soon as possible.
Conferences will be scheduled twice a year. You will be notified about conference time through the newsletter or a note home. Classroom teachers post conference sign-up schedules in each classroom. If the listed times are inconvenient for you, please arrange an alternate conference date with your child's teacher.
Classroom teachers will send home a brief newsletter weekly. The newsletter will give families an overview of the week and any announcements for the next week. An all school newsletter is also sent to parents by e-mail each week. Children in the Bunny and Duck room have daily reports sent home.

To identify and record children's growth and development, teachers record objective anecdotal notes of individual children's activities and behaviors throughout course of the school day, week, and year. These anecdotes are entered into the High/Scope Child Observation Record (COR) in order to create a unique profile of each child.

1. Family reports generated by the COR are used as the basis of formal Parent-Teacher conferences twice a year (late fall and spring), and any other times as needed.
2. Anecdotal notes taken on a given day guide the teaching team's planning for the next day, using the interests gleaned from the anecdotes as a basis for planning.
3. Individual child reports as well as classroom reports generated by the COR reveal curriculum areas to be emphasized by the teaching team in their daily planning.
4. Classroom reports reveal curriculum areas to be improved through in-service training.

Families are encouraged to observe their children at home, and share their own anecdotal notes with teachers.


All information concerning individual children is kept on file in the main office, on password protected local computers and on SSL encrypted remote servers. All financial information pertaining to individual families is kept in a computer file in the office of the Finance Director. People who have access to a child's files include: the ECC Director and Assistant Director, the child's classroom teachers, the child's parents, and the child care Administrative Coordinator. Only the Finance Director and the family have access to a family's financial information. Files must not leave the Front Office as long as a child is enrolled in School. Whereas we respect the confidentiality of children's health assessments, these must be reviewed by our licensing agency, the Michigan Department of Human Resources. Files or information from the file may be released to schools or other agencies only with a signed parental consent form. Information about a child or his family is confidential and may not be shared with other families.

Parent Involvement

Parents are an important and valuable component of our program and your participation insures an educational experience where home and school cooperates in the best interest of the child. Parents can participate by:

Chaperoning on field trips (pre-school rooms)
Volunteering to be a class parent
Joining the Parent Teacher Organization (PTO)*
Sharing an area of expertise
Joining the Steering Committee**

*Our PTO consists of the ECC Director, PTO chairperson, classroom parents from all of our rooms, and all interested parents. The PTO's function is to discuss and plan appropriate family programs, fundraising projects, and general policies of the program.

**The Steering Committee consists of the ECC Director, current and past parents, experts in the field of Early Childhood Education, JCC board members and interested community members. The function of this committee is to discuss long range goals, and to help set policy.

Classroom Visits

JCC Early Childhood Center operates with an "Open Door Policy". Parents are welcome and encouraged to visit their children in our program at any time and to take an active role in the daily routine of their child.

Prospective parents and their children are welcome to tour and visit our center at their convenience during center operating hours. Appointments are not necessary and center personnel encourage visiting the program. It is recommended that tours not be given from 1-3 p.m. while the children in attendance are resting. However we will give tours during that time if requested.